Order Entry

AppShell^TM & DerivedShell^TM C55h Enterprise Edition Bundle Screen Shots

Sales Orders

Inventory

Purchase Orders

Point-Of-Sale

Scheduling (CRM) (Developed with BST(tm) Template Suite)

The DerivedShell^TM Enterprise Edition Product includes all fourteen (14) original AppShell^TM Modules in derived format utilizing a single (master) dictionary and Topspeed files:

Original Modules (Derived)

	General Ledger,
	Accounts Receivable,
	Accounts Payable,
	Payroll,
	Order (Sales) Entry
	Check Reconciliation,
	Job Cost,
	Inventory Control,
	Purchase Orders,
	Point-Of-Sale,
	Contact Manager,
	Appointment Scheduling,
	List Manager,
	Expense Report Tracking,

Plus these new Derived "Combo" Modules

Job Proposal & Control Manager, (Includes Proposal, Job Cost, Order Entry, Purchasing and Inventory functionality)

Sales Order Manager, (Includes Sales Order, Purchasing, and Inventory functionality)

Purchasing Manager, (Includes Purchasing, Receiving and Inventory functionality)

The New Sales Order Manager Application/Module system is tightly integrated with both the Accounts Receivable and Inventory systems. In addition, postings are automatically generated for the General Ledger system. Sales Manager Order Entry includes calculation of commissions, sales reporting by salesperson, and statistical reporting on product and services sales volumes. The system also handles ship to addresses different than the billing address. A demand invoice can be requested from the order entry screen. The Sales Order Manager is a derived application that provides:

	quotation,
	order processing,
	invoicing functionality
	sales management
	sales analysis reporting.
	back order processing

General Ledger account numbers and product/service codes are verified at time of entry and postings are automatically accumulated for the ledger system.

Order Entry Module/Application system features include:

	Quotation processing
	Multi-level pricing
	Multi-level discounts
	Order entry with demand invoicing
	Selected sales tax
	Automatic back order processing
	Automatic reduction of inventory
	Commissions by salesperson
	Inquiry by customer and order
	Balance due orders passed to receivables
	Separate ship to information
	Sales analysis reporting
	Automatic pricing with override
	Item lookup by item number, description, category
	Customer list and labels
	Extended Item Descriptions
	Invoice Level Discounts

The Contact Management Module/Application is a system assists the operator in keeping track of daily contacts, to do's, letters, meetings, and phone calls. CM can handle all of your contact management needs. Contact Management system features include:

	Scheduling of unlimited calls, meetings, and "to Do's" for each contact
	Reminder Lists by day time
	Unlimited Note Windows for each contact
	Calendar showing activity for each day of the month
	Pull Down Menus and excellent user interface
	Order capture for interface to optional Order Entry/Invoicing system
	Complete on-line help

Accounts Payable Module/Application records purchases via vendor invoices and allows both manual payment and system generated checks. This system is tightly integrated with General Ledger, Job Cost, Inventory, Purchasing, and the Check Reconciliation system. Accounts Payable system features include:

	Establish permanent and one-time vendors
	Quick (demand) check
	Entry of pre-paid invoices
	Invoice detail distribution
	Check previewing and control using check candidate processing
	Check candidate selection by due date or vendor
	Void check processing
	Supports partial payments and manually paid checks
	General ledger posting preview
	Checks summarized by payee
	Supports future period processing
	Invoice distribution to multiple General Ledger Accounts
	Cash requirement forecast
	Vendor 1099 support
	Paid Invoice history sub-system

The Accounts Receivable Module/Application provides total receivables entry and management. Accounts Receivable includes daily, weekly, and monthly receivables management reports, statistical reports based on products sold and services rendered, and automatic cycled billing with user defined dunning messages. General Ledger account numbers and product/service codes are verified at time of entry. The Accounts Receivable system supports both open item and balance forward type billings. Accounts Receivable system features include:

	Open item or balance forward processing
	Cycled billing for uniform processing
	User defined dunning messages
	Detailed customer statements
	Demand statements
	Credit notes with recall
	Receivables management reporting
	Automatic pricing with override
	Billing hold on small and credit balances
	Interfaced to collectors system
	Customer list and labels
	Product/Service usage statistics
	Deposits posted to Check Reconciliation system
	Cash Forecast based on receivables due
	Finance Charge processing

The Check Reconciliation Module/Application is a system that receives check entries from the Accounts Payable and Payroll systems and allows manual entry of other checks and voids. Deposits are added from the Order Entry and Accounts Receivable Systems. Recon lists outstanding checks and provides easy clearing of checks. Check Reconciliation system features include:

	Automatic check entries from Payroll and Accounts Payable systems
	Deposits passed from Order Entry and Accounts Receivable systems
	Manual entry of non-system checks and deposits
	Maintenance of cash balance
	Quick balance on request
	Easy marking of cleared checks and deposits
	Entry of void checks for control
	Outstanding checks list
	Maintains checkbook balance

The Expense Report Tracking Module is a system that allows the user to enter and track travel expenses and print expense reports. Expense Report Tracking system features include:

	Enter and track travel expenses by trip
	Print format Expense Reports
	Track advances
	Track purpose of trip
	Track purpose of individual charges
	Expense reports are held open until paid

The General Ledger Module/Application is the hub of a fully interactive accounting system. General Ledger is fed by the other accounting systems there by reducing manual entry of journal entries. Manual entries are further reduced by the ability to clone batches from previously entered data. General Ledger Features include:

	Unlimited user defined financial reports
	Account inquiry with full detail
	Inquiry and reporting by account or department
	Report Cloning for easy generation of similar reports
	Retain up to three years detail
	Inquiry by account or department
	User selected comparisons (Prior year prior period, budget, and trends)
	Account editing and verification
	Future and prior period processing
	Batch cloning for recurring journal entries and accrual reversals
	Retention of prior year detail for comparison purposes
	Full detail ledger with selected period printing (one period to full year)
	Unlimited accounts and detail transactions
	Optional multi-company processing
	Multi-company consolidation for financial reporting
	Soft year end closings
	Distribution from one account to many
	Wild card selection of accounts/departments on financial reports

The Inventory Control Module/Application allows the posting of issues and receipts and automatically calculates a weighted unit cost with each receipt posted. This system will automatically request purchase orders from the Purchasing system. Reports include a Stock Status Report, Low Stock report with out-of-stock highlighting, and a Physical Inventory worksheet. Inventory Control passes transactions to the General Ledger system. Inventory system features include:

	Posting of receipts, issues, adjustments, and transfers
	Automatic request for purchase order
	multi-level retail pricing
	Item selection by item number, description, or category
	Retail price fixed or percent above cost
	Item history reporting
	Low stock reporting with out of stock indicator
	Receiving by Purchase Order
	Posts receipts to Purchasing
	Item usage reporting
	Physical inventory worksheet
	Stock value reporting
	Assemblies
	Bill of Materials
	Serialized inventory items
	LIFO, FIFO, AVERAGE
	Extended Descriptions

Job Proposal & Cost Reporting Module/Application is a generic job costing system. This module/application can be used in most any job costing environment. The system produces estimates and job billings and is tightly integrated with Accounts Payable, Accounts Receivable, Payroll, and General Ledger. Job Cost system features include:

	Formal Job Proposals/Estimates
	Job Phase and Change Order Reporting
	Billings vs Estimate Reporting
	Cost vs Billings Reporting
	Fully Integrated
	Job Inquiry
	Pre-billing Worksheet
	Completion Past Due Reporting

The List Manager Module/Application provides easy access to frequently used names, addresses, and phone numbers. This system combines the company and contact information from the vendor file, the customer file, the employee file, and a general user file for easy list management. List Manager system features include:

	Lookup by company or contact
	Mailing label generation

The Order Entry Module/Application provides ordering and invoicing and quotation capabilities, plus management and sales analysis reporting. This system interfaces with both the Accounts Receivable and Inventory systems. In addition, postings are automatically generated for the General Ledger system. Order Entry includes calculation of commissions, sales reporting by salesperson, and statistical reporting on product and services sales volumes. The system also handles ship to addresses different than the billing address. A demand invoice can be requested from the order entry screen. General Ledger account numbers and product/service codes are verified at time of entry and postings are automatically accumulated for the ledger system. The system also includes back order processing. Order system features include:

	Quotation processing
	Multi-level pricing
	Multi-level discounts
	Order entry with demand invoicing
	Selected sales tax
	Automatic back order processing
	Automatic reduction of inventory
	Commissions by salesperson
	Inquiry by customer and order
	Balance due orders passed to receivables
	Separate ship to information
	Sales analysis reporting
	Automatic pricing with override
	Item lookup by item number, description, category
	Customer list and labels
	Extended Item Descriptions
	Invoice Level Discounts

The Payroll Module/Application utilizes pay templates for the entry of employee time and pay information. Employees can be assigned up to five taxes plus FICA and SDI (California) and a maximum of twelve miscellaneous deductions. Account numbers are verified against to Chart of Accounts and the system automatically posts to General Ledger and the Check Reconciliation system. The Payroll System provides check preparation and a check preview report for verification. It includes a full set of earnings reports and generates quarterly filings and w2s. Payroll supports weekly, bi-weekly, semi-monthly, and monthly pay cycles. Payroll system features include:

	Multiple rates per employee
	Hours work in multiple departments
	Differentials
	Pre-check verification
	Flexible payroll periods
	Individual earnings report
	Manual check adjustments
	Current and year to date pay information on check stub
	Employee Inquiry
	Automatic tax calculations
	Deductions sheltered from taxes
	Labor distribution
	Supports payroll accruals
	Quarterly tax reports
	Year end employee W2s

The Point-Of-Sale Module/Application provides quick registering of charges and prints a sales receipt, plus management and sales analysis reporting. This system interfaces with both the General Ledger and Inventory systems. In addition, postings are automatically generated for the General Ledger system. Point of Sale includes calculation of commissions, sales reporting by salesperson, and statistical reporting on product and services sales volumes. General Ledger account numbers and product/service codes are verified at time of entry and postings are automatically accumulated for the ledger system. Point of Sale system features include:

	Quick entry via scanner or keyboard
	Price overrides
	Sales Receipt printer support
	Cash Drawer support
	Automatic reduction of inventory
	Commissions by salesperson
	Sales analysis reporting
	Automatic pricing with override

The Purchase Orders Module/Application is a complete Purchase Order entry and tracking system. Vendors and inventory item numbers are verified at time of entry. Outstanding Purchase Orders are reported by purchase order number and by vendor for tracking. Purchase Orders are automatically generated for purchase requests from the Inventory system. And, this system reports exceptions where receiving quantities do not match order quantities. Receipts can be posted from the Purchasing system when Inventory is not used. The system also allows orders to be marked complete regardless of the quantity received. Purchase Order system features include:

	Purchase Order generation
	Verification of inventory item numbers
	Order inventory and non inventory items
	Processes purchase requests from the Inventory system
	Posts receipts when inventory is not used
	Inquiry by vendor or P O
	Item order history
	Past due order reporting
	Receiving exceptions reporting
	Vendor verification on entry
	Extended Descriptions

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